2023-2024 High School Secretary, Counseling - Kickapoo High School
Company: Springfield Public Schools - MO
Location: Springfield
Posted on: May 28, 2023
Job Description:
Job Title: High School Secretary - Counseling
Department: Kickapoo High School
Pay Grade: C141
FLSA Status: Non-Exempt
Reports to: Principal - High School
GENERAL PURPOSE
Responsible for providing a wide variety of complex and
confidential administrative and secretarial support to the assigned
administrator(s); conveying information regarding department
functions and procedures; ensuring efficient operation of support
functions; and coordinating assigned projects and site
activities.
ESSENTIAL JOB FUNCTIONS
- Ensures familiarity with and current knowledge of program needs
and requirements to support effective, efficient and quality
operations on an ongoing basis.
- Compiles and maintains materials and data to prepare and
support program operations and improvements, including compliance
with state, federal and local program requirements.
- Independently performs a variety of complex office and clerical
work for administrators and staff. Assists as the primary office
support for administrators at the department level or equivalent,
such as word processing, financial recordkeeping, scheduling,
calendaring, arranging meetings, etc.
- Deals with non-routine matters requiring research,
investigation or analysis, and knowledge of departmental issues and
address appropriately.
- Exercises judgment and independent thinking relative to
anticipating requirements of administrators and staff for
information, assembles information for upcoming reports, and tracks
events or situations to keep administrators and staff
informed.
- Receives and greets visitors, interact professionally and
courteously, providing exceptional service.
- Communicates effectively with staff, parents, students, and
patrons of the district.
- Proficient in the operation of office equipment.
- Manages telephone systems, answering, screening, transferring,
and responding to calls and inquiries.
- Attends department and/or in-service meetings conveying and/or
gathering information required to perform functions.
- Compiles, maintains and prepares data, for preparing reports or
processing requests.
- Coordinates assigned projects and/or program components
completing activities and/or delivering services in a timely
fashion.
- Initiates the student enrollment process by requesting records,
scheduling guidance appointments, registering students as necessary
and/or by collaborating with the registrar to support timely
enrollment.
- Maintains inventory of supplies and materials ensuring items'
availability.
- Maintains documents, files, and records providing up-to-date
information and/or historical reference in accordance with
established administrative guidelines and legal requirements.
- Prepares and maintains a variety of correspondence, reports and
other materials documenting activities, providing written
reference, and/or conveying information.
- Processes a variety of documents and materials disseminating
information in compliance with established administrative and legal
requirements.
- Maintains confidentiality as required by Board of Education
policy and/or state or federal law.
- Researches assigned topics providing information that address
the guidance and counseling operations.
- Responds to inquiries from a variety of internal and external
parties providing information and/or direction.
- Provides support for assigned administrator, including
coordination of schedules, events, and meetings.
- Supervises student office workers providing guidance and
meeting work requirements.
- Maintains work area in good order with needed materials,
information and resource information for visitors.
- Reconciles account balances for assigned budget categories
maintaining accurate account balances.
- Compiles and maintains current program information and
materials to support day-to-day operational needs for providing
reference information.
- Supports and enforces safety procedures for the work area.
- Performs general clerical functions scheduling, copying,
faxing, data entry, filing, mail, etc.
- Participates in unit meetings, training, workshops,
professional learning, etc. conveying and/or gathering information
required to perform job functions.
- Performs other duties as required / assigned.
QUALIFICATIONS AND REQUIREMENTS
Education and Experience
- High School Diploma or its equivalent.
- Minimum of four (4) years of job related experience with
increasing levels of responsibility is required.
Certificates, Licenses and Other Special Requirements
- Must pass a Criminal Background Clearance, the results of which
must be satisfactory to the District, required.
Knowledge, Skills, and Abilities
- Knowledge of basic math, including calculations using
fractions, percentages, and/or ratios; read a variety of manuals,
write documents following prescribed formats, and/or present
information to others; and solve practical problems.
- Knowledge based competencies required to satisfactorily perform
the functions of the job include accounting/bookkeeping principles;
business telephone etiquette; common office machines; and concepts
of grammar and punctuation; and office methods and practices.
- Skill to perform multiple, technical tasks with a need to
routinely upgrade skills in order to meet changing job
conditions.
- Skill based competencies required to perform the functions of
the job, including operating standard office equipment; performing
standard bookkeeping; preparing and maintaining accurate records;
and using pertinent software applications.
- Ability to analyze situations to define issues and draw
conclusions.
- Ability to schedule a number of activities, meetings, and/or
events; gather, collate, and/or classify data; and use job-related
equipment.
- Ability to work with others under a wide variety of
circumstances; working with data utilizing defined but different
processes; and operate equipment using defined methods.
- Ability to work with diverse of individuals and/or groups; work
with data of widely varied types and/or purposes; and utilize
job-related equipment.
- Ability to analyze issues and create action plans.
- Ability to collaborate and communicate effectively with
internal and external stakeholders.
- Ability to apply critical thinking/problem solving to improve
work processes.
- Ability to maintain confidentiality; set priorities; meet
deadlines and schedules; work with detailed information; and adapt
to changing priorities.
- Ability to set high expectations for self and others; set and
monitor progress toward goals; and utilize and offer effective
feedback for continuous improvement.
- Ability to work as part of a team; adapt to changing
priorities; and apply logical processes and analytical skills.
Working Conditions and Physical Requirements
- Work environment is primarily inside, where the noise and
temperature levels are moderate.
- The work is sedentary work that requires exerting up to 20
pounds of force occasionally and/or up to 10 pounds of force to
move objects.
- Must possess the physical ability to perceive the nature of
sounds, make rational decisions through sound logic and deductive
processes, express or exchange ideas by the spoken word,
substantial movements (motions) with the hands, wrists, and/or
fingers, and discern letters or numbers at a given distance.
- Additionally, the following physical abilities are required:
balancing, climbing, crawling, crouching, feeling, grasping,
handling, hearing, kneeling, manual dexterity, mental acuity,
reaching, repetitive motion, speaking, standing, stooping, talking,
visual acuity and walking.
Keywords: Springfield Public Schools - MO, Springfield , 2023-2024 High School Secretary, Counseling - Kickapoo High School, Administration, Clerical , Springfield, Missouri
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